Meeting Planner Familiarization Weekend

The Branson Lakes Area Convention & Visitors Bureau is thrilled you have an interest in participating in one of our upcoming FAM weekends. We believe that coming to see Branson and the Lakes Area firsthand is the best way to truly determine if our venue would be a good fit for any of your future programs.

As much as possible, our CVB staff customizes each set of FAM tours so that you will be shown the types of facilities that best fit your needs. We don’t want to waste your time showing you things you would never use. So that this personalization can best be accomplished, we ask that you share some information with us about what you do and the types of events you plan.

We look forward to welcoming you to Branson and the Lakes Area!

FAM Weekend Overview

Once we have received and processed your application/registration form you will receive a confirmation of your reservation with additional itinerary details. The FAM includes these complimentary meals: a Friday evening welcome reception, Saturday breakfast, lunch and dinner, and Sunday brunch for you and one adult guest. A hotel room will be booked for two nights (Friday and Saturday) at one of our participating lodging properties. The guest room itself will be provided complimentary – however, should you have any incidental charges (such as: pay-for-view movies, room service, phone calls) these additional costs will be your responsibility. Gratuities for bell staff, house keepers or doormen will also be left up to each individual guest.

Your site visit will include site tours of several hotels, resorts, new convention center plus local attractions. Based on the information you have provided us here, we will do our best to select facilities that we feel are a good “fit” for your group and the types/sizes of events you plan. If you are able to send us sample agendas of previous events, that would be helpful. Please let us know if you are keen to see anything in particular – so that we ensure it is a part of your weekend. All meals will be taken together as a group.

You will receive an itinerary prior to your visit with your hotel confirmation information. You will be contacted by your BLACVB sales representative who will coordinate your shuttle service to/from the airport (if needed). A welcome packet of information will also be waiting at your hotel when you arrive and it will contain specific FAM instructions, maps, name badges, list of other attendees and so on.

Answers to FAM Frequently Asked Questions Here

* = Required Fields

APPLICATION/REGISTRATION

First Name:	*
Last Name:	*
Title / Dept:	*
Organization:	*
Address:	*
City:	*
State:	*
Zip:	*
Phone:	* (xxx) xxx-xxxx
Extension:
Fax:	(xxx) xxx-xxxx
Email:	*
Cell Phone:	(xxx) xxx-xxxx
Website:

Which of these Familiarization Tours are you interested in attending?

October 1-3, 2010 Autumn in the Ozarks:
November 19-21, 2010 Ozark Mountain Christmas:
None of these dates work for me:

Do you plan to bring a guest?

No:
Yes (If yes, please give us their name below):
Guest's First Name:
Last Name:

Which of the following best describes your organization? (Check all that apply)

Corporation:
Professional Association:
Independent Planner/Consultant:
Club/Hobby Group:
Military/Government:
Academic/Educational:
Travel/Incentive House:
Religious:
Other, please explain:

Which of the following best describes your job responsibilities? (Check all that apply)

Meeting Planner:
Training / Education:
Clerical / Administrative:
Exhibits / Trade Shows:
Travel Arrangements:
Convention Organization:
Executive Level Responsibilities:
Operations / Management:
Research / Gather Information:
Other, please explain:

What percentage of the responsibility rests with you when it comes to selecting sites for your organization’s off-premise meetings and conventions?

100% The decision is mine:
50 to 99% I am very involved and influential in these decisions:
Less than 50% I serve on a committee or a board that makes a collective decision:
Other, please explain:

Have you been to Branson before?

No:
Yes:
If yes, how long ago?:

Now, please tell us about the programs you plan!

Types of events or programs: *
Time(s) of year they are held: *
Number and type of off-premise meetings you plan annually: *
Number of attendees that comprise your LARGEST off-site meeting: *
Number of attendees that comprise your SMALLEST off-site meeting: *

Do you prefer to meet on/over:

Weekends:
Weekdays:
Other:

Number of room nights you typically contract for per program:
Typical guest room rate range that your attendees are accustomed to paying:

Do you use exhibit space?

No:
Yes:
If yes, how many square feet do you need?:

Typical catering needs and food & beverage budget per program:
Other cities and properties your group has used recently in 2008:
2007:
2006:
2005:
Future cities and properties your group has booked in 2009:
2010:
2011:
2012:

What types of facilities do you typically use? (Check all that apply)

Full-Service Hotels:
Convention Centers:
Limited-Service Hotels:
Resorts:
Condos / Cabins:
Golf Clubhouse:
Theaters / Arenas:
Other:

What do you look for in a meeting / convention site?:
What factors are most important to winning and keeping your business?:
What is the next program or year your group has available?:
What else should we know about your group and their events?:

FAM REGISTRATION INFORMATION
Please let us know your room preference:

Smoking:
Non-Smoking:

Bedding Preference:

One King Bed:
Two Double or Queen Beds:
Either:

Any special Dietary needs?:
Do you have any physical challenges we’ll need to accommodate?:
Any special requests?:
Send maps and directions:
I know how to get there and do not need maps or directions:

Send me updates and offers by e-mail: